Project Management Assistant (Infrastructure & Capital Projects)

TL;DR

Project Management Assistant (Infrastructure & Capital Projects): Supporting the delivery of public infrastructure, factories, and grids with an accent on project coordination, financial tracking, and vendor management. Focus on organizing project workflows, maintaining schedules, and managing RFP processes to ensure efficient capital project execution.

Location: Hybrid (Chesterbrook, PA)

Company

A global professional services company transforming capital projects through digital innovation and AI to build smarter and more sustainable infrastructure.

What you will do

• Support Project Managers by organizing meetings, tracking action items, and maintaining agendas and minutes.
• Assist in RFP creation for engineering and construction bidding and manage project Phase Checklists.
• Develop project schedules and track permit statuses with designated points-of-contact.
• Manage Project IDs, work orders, and obtain financial updates from vendors.
• Update financial forecasts in client systems and prepare project status reports and KPIs.
• Perform vendor invoice reviews and facilitate client project closeout processes.

Requirements

• Bachelor's degree in engineering or business with 2-4 years of experience in electric or gas utilities (or related field).
• Alternatively, an associate's degree in engineering or business with 5-8 years of experience in the utility field.
• Must be based in or able to work in Chesterbrook, PA (Hybrid).

Nice to have

• Proficiency in Maximo.
• Familiarity with electric utilities infrastructure project concepts and procedures.
• Advanced proficiency in Word, Excel, Access, and Outlook.
• Willingness to travel to customer sites as needed.

Culture & Benefits

• Flexible work arrangement combining remote, client-site, and office presence.
• Inclusive work environment with a strong commitment to diversity and equal opportunity.
• Collaboration with high-performing teams of engineers, technologists, and strategists.