Virtual Assistant — Social Media, Email & Appointment Scheduling (Event Planning)

TL;DR

Virtual Assistant (Event Planning): Managing client communications, appointment scheduling, and social media posting for a boutique event planning and floral design business with an accent on rapid response times and bilingual communication. Focus on coordinating consultations via HoneyBook, maintaining an organized inbox, and executing pre-defined social media content templates.

Location: Remote (Must be based in Colombia or South Africa and available to work within Eastern Standard Time (EST) business hours)

Company

hirify.global manages HR and payroll for a boutique event planning and floral design business based in South Florida.

What you will do

• Respond promptly to incoming client inquiries to ensure fast follow-up.
• Schedule and confirm appointment dates and times using HoneyBook.
• Manage and organize a professional email inbox using a provided account.
• Post content to Instagram and Facebook using pre-defined guidelines and templates.
• Maintain an organized calendar to prevent leads from going cold.

Requirements

• Fluency in both English and Spanish (spoken and written) is non-negotiable.
• Availability to work within Eastern Standard Time (EST) business hours.
• Strong professional written communication skills.
• Proven ability to handle fast-paced, reliable follow-ups.
• High attention to detail for scheduling accuracy.

Nice to have

• Experience in event planning, weddings, hospitality, or floral industries.
• Familiarity with HoneyBook or similar CRM/booking platforms.

Culture & Benefits

• Remote work arrangement.
• Clear path from part-time to full-time employment for the right fit.
• Full HR, payroll, and compliance management provided by hirify.global.