Workplace Projects Coordinator (AI)

TL;DR

Workplace Projects Coordinator (Administration): Providing project administration and operational support for global workplace initiatives including office launches and refurbishments with an accent on documentation, vendor coordination, and budget tracking. Focus on ensuring efficient delivery of workplace transitions, maintaining governance processes, and facilitating stakeholder communication.

Location: London

Company

hirify.global is a GPU cloud provider engineered for AI, delivering high-performance infrastructure for startups and enterprises at the intersection of green energy and technology.

What you will do

• Maintain project plans, schedules, and trackers to ensure successful delivery of workplace initiatives.
• Coordinate communication between internal teams, business stakeholders, and external vendors.
• Support procurement activities, including purchase orders, contract documentation, and invoice tracking.
• Monitor project milestones, budgets, and risks, providing regular reporting to leadership.
• Coordinate logistics for office launches, relocations, and post-occupancy reviews.
• Manage global workplace project records and ensure compliance with organizational governance.

Requirements

• Strong organizational skills and high attention to detail.
• Ability to coordinate activities across multiple regions and stakeholders.
• Experience in project administration, documentation, and reporting.
• Proficiency in managing vendor onboarding and procurement processes.
• Must be based in London

Culture & Benefits

• Culture of relentless innovation, ownership, and accountability.
• Environment built on trust, openness, and transparency.
• Commitment to fostering an inclusive, diverse, and equitable workplace.
• Opportunity to contribute to technology powering the future of AI.