Workplace Experience Senior Specialist

TL;DR

Workplace Experience Senior Specialist: Managing office operations and employee experience at the New York hub with an accent on vendor coordination, facility maintenance, and hybrid event execution. Focus on ensuring a seamless, high-quality environment for employees and guests while supporting remote team needs and global office alignment.

Location: Must be based in the USA (New York hub presence required for office management duties).

Company

hirify.global is a leading independent full-funnel marketing agency in the U.S. that unites media and measurement to drive growth and eliminate waste.

What you will do

• Serve as the primary point of contact for all office management and facilities-related needs in New York.
• Manage relationships with workplace vendors, including contract oversight and performance management.
• Oversee office operations, including supplies, expense tracking, and first-response IT troubleshooting.
• Coordinate the visitor experience, including seating, food and beverage, and safety compliance.
• Support the global coworking platform and ensure alignment with international hubs in Mexico City and London.
• Plan and execute in-office events and activations to drive engagement in a hybrid environment.

Requirements

• 4+ years of experience in office management or workplace operations.
• Must be based in the USA with the ability to provide in-person support at the New York hub.
• Proficiency in Google Workspace and comfort with workplace tools like Jira or Navan.
• Experience managing vendors, external partners, and office safety protocols.
• Strong organizational skills with a client-service mindset and attention to detail.
• Ability to perform physical tasks associated with office setup, such as lifting up to 20 lbs.

Nice to have

• Experience in a media agency or dynamic, client-focused environment.
• Familiarity with AI-powered tools to streamline operational workflows.

Culture & Benefits

• Unlimited PTO and 20 paid holidays per year.
• Comprehensive healthcare coverage including medical, dental, and vision.
• 401(k) retirement plan with up to 4% company match.
• Generous parental leave policy (16 weeks for birthing parents).
• Access to on-demand learning, mentorship, and leadership development programs.
• Fully remote-friendly environment with a focus on work-life balance.