Lease Administrator (Real Estate)

TL;DR

Lease Administrator (Real Estate): Managing lease information, database updates, and administrative support for commercial real estate portfolios with an accent on lease abstracting and data accuracy. Focus on maintaining institutional-quality records and coordinating between property managers, clients, and vendors.

Location: 100% in-office; must be based in the United States

Company

One of the largest private real estate firms in the United States, offering a fully integrated platform of real estate services across various asset types.

What you will do

• Prepare and edit lease abstracts and legal documents to ensure absolute accuracy.
• Transfer and manage data from paper/electronic formats into database systems.
• Maintain daily lease document trackers and generate monthly production and tracking reports.
• Coordinate communication between clients, landlords, legal counsel, and other vendors.
• Manage and maintain the database for all properties within the assigned portfolio to institutional standards.

Requirements

• High School Diploma required (Associate's degree or higher preferred).
• At least 2 years of experience in database administration or commercial real estate.
• Proficiency in Word, Excel, and Property Management software (Visual Lease, Yardi, Archibus, and/or MRI).
• Ability to read and interpret legal documents including lease agreements and amendments.
• Proof of eligibility to work in the United States is mandatory.

Nice to have

• Healthcare Lease Administration experience.
• Real Estate License.
• Property Management or Real Estate Accounting experience.

Culture & Benefits

• Supportive national firm environment that encourages an entrepreneurial mindset.
• Focus on professional growth through training programs and mentorship.
• Comprehensive benefits package including medical, dental, and vision insurance.
• 401(k) retirement plan and paid time off.