Office Operations Specialist

TL;DR

Office Operations Specialist (Administration): Managing daily office operations and employee experience in Milwaukee with an accent on vendor coordination, facility maintenance, and administrative support. Focus on fostering a positive office culture, applying AI tools to streamline workflows, and ensuring seamless collaboration across departments.

Location: Must be based in Milwaukee, WI. This is a hybrid role requiring in-office presence Monday through Thursday, with remote work on Fridays.

Salary: $65,000–$73,000 USD (base + bonus).

Company

A global, AI-powered software and cloud solutions provider with a footprint in over 70 countries and a diverse team of 13,000+ professionals.

What you will do

• Greet visitors, manage front desk operations, and handle incoming calls and mail.
• Coordinate meeting room reservations and support onsite events, including catered lunches and leadership meetings.
• Oversee office and breakroom supplies, tracking expenses within the approved budget.
• Manage vendor contracts and facility maintenance, ensuring a safe and secure office environment.
• Maintain office policies, security systems, and SharePoint documentation.
• Assist with new hire onboarding and departure activities in partnership with the People & Culture team.

Requirements

• Must be physically located in Milwaukee, WI.
• 3+ years of experience in an administrative or office management role.
• Demonstrated practical experience using AI to improve workflows or automate tasks.
• Proficiency with the MS365 suite.
• Strong organizational, time management, and problem-solving skills.
• Ability to lift, carry, and move up to 25 pounds.

Culture & Benefits

• Comprehensive medical, dental, and vision coverage with strong employer contributions.
• 401k program with employer matching.
• Generous time off including paid holidays, floating holidays, birthday off, and volunteer day.
• Company-paid parking for Milwaukee-based employees.
• Access to learning and development programs, tuition reimbursement, and employee stock purchase plan.
• Inclusive, remote-friendly culture with opportunities for global collaboration.