Summits Project Coordinator (Event Marketing)

TL;DR

Summits Project Coordinator (Event Marketing): Coordinating the planning and delivery of global summits and online events with an accent on administrative support, database management, and logistical coordination. Focus on managing event documentation, processing vendor contracts, and ensuring seamless communication between office and on-site teams.

Location: In-person role based in Kuala Lumpur

Company

A global Business Intelligence and Event Marketing company headquartered in the UK, specializing in high-level content and networking platforms for C-level executives.

What you will do

• Maintain and continuously update internal databases to ensure record accuracy.
• Track payments, process purchase orders, and coordinate with the finance team.
• Manage travel arrangements for on-site teams and handle hotel offers and contracts.
• Update core reports daily and maintain comprehensive event documentation.
• Act as a central point of coordination and manage incoming calls and emails.
• Analyze hotel offers and create detailed cost reports.

Requirements

• Highly organized with strong attention to detail and the ability to manage multiple tasks simultaneously.
• Experience working in a fast-paced, deadline-driven environment.
• Strong communication and coordination skills.
• Proficiency in Excel for data management, reporting, and analysis.
• Must be based in Kuala Lumpur for this onsite role.

Culture & Benefits

• Competitive remuneration package.
• Opportunity to work within a dynamic, international team with professional coaching.
• Medical coverage for confirmed employees according to company policy.
• Inclusive work environment with regular team-building activities.
• Prime office location in the heart of Kuala Lumpur.