Senior Executive Operations Specialist (DoD)

TL;DR

Senior Executive Operations Specialist (DoD): Providing high-level operational and administrative support for the Office of the Secretary of Defense with an accent on personnel onboarding, executive scheduling, and DoD-compliant records management. Focus on delivering concierge-level support to senior leadership and ensuring seamless integration of personnel within the Bond Program.

Location: Must be based in Alexandria, VA; position requires on-site support at the Pentagon, Monday through Friday.

Company

hirify.global is a non-profit organization dedicated to enhancing national and homeland security through independent analysis and practical solutions for public institutions.

What you will do

• Lead onboarding and integration for senior DoD and private-sector executives.
• Provide concierge-level support to the Secretary and Deputy Secretary of Defense.
• Manage end-to-end administrative operations including scheduling, logistics, and correspondence.
• Coordinate personnel actions such as security clearances and ethics documentation.
• Oversee travel coordination using the Defense Travel System (DTS).
• Ensure records management compliance with DoD, GSA, and National Archives policies.

Requirements

• Active Top-Secret clearance required at date of hire.
• Bachelor’s degree and 17+ years of professional experience (or 12 years with a Master’s degree).
• Must be able to work on-site at the Pentagon, Monday through Friday, 8am-4pm.
• Prior experience supporting senior-level DoD personnel and Executive Secretariat-like functions.
• Proficiency in managing personnel onboarding, security clearance paperwork, and CAC/NIPR access.
• Strong understanding of DoD standards, formats, and correspondence management.

Nice to have

• TS/SCI clearance.
• Master’s degree.
• 8+ years of direct support to senior-level DoD personnel.
• High proficiency in Microsoft Office Suite, including SharePoint and Teams.

Culture & Benefits

• Opportunity to perform meaningful work in support of national security.
• Collaborative and integrity-focused work environment.
• Equal Opportunity Employer committed to diversity and inclusion.
• Support for employees with disabilities through the ADA compliance program.