Proposal Manager (Project Management)

TL;DR

Proposal Manager (Project Management): Leading the production, coordination, and quality of firm proposals with an accent on compliance, persuasive writing, and strategic alignment. Focus on translating technical ideas into compelling submissions, managing multi-team deadlines, and leveraging InDesign and AI to institutionalize best practices.

Location: Hybrid or Remote; must be based in New York City, Toronto, Vancouver, Los Angeles, or Washington, DC

Salary: $65,000–$70,000 USD/year

Company

hirify.global is a professional services firm specializing in mobility and city planning, creating tangible improvements in how people move and connect.

What you will do

• Oversee end-to-end proposal development, managing timelines and submission requirements for multiple concurrent pursuits.
• Coordinate internal technical leads and contributors to ensure high-quality content development.
• Write, edit, and compile proposal narratives to ensure clarity, consistency, and alignment with client requirements.
• Lead compliance reviews to ensure all submissions meet RFP/RFQ specifications.
• Maintain and improve proposal templates, resumes, and project profiles.
• Collaborate with leadership to develop win themes and messaging strategies.

Requirements

• 2–4 years of experience in proposal management, marketing, or business development support.
• Excellent ability to produce clear, persuasive, and well-structured written content.
• Proven experience managing multiple deadlines and coordinating across diverse teams.
• Strong focus on compliance, formatting, and quality control.
• Proficiency with AI tools to improve efficiency and consistency.
• Experience with InDesign (preferred) and design tools like Canva.

Culture & Benefits

• Comprehensive medical, dental, and vision coverage.
• 3% 401(k)/RRSP contribution and discretionary annual bonus.
• Generous paid time off, including up to 44 days (US) or 47 days (Canada) annually.
• Group Share Incentive Plan for long-term success sharing.
• Flexible, hybrid working environment and commuter benefits (US).
• Culture that values curiosity, collaboration, and continuous professional growth.

Hiring process

• Initial 30-minute Zoom interview with the hiring manager.
• 60-minute team interview and portfolio review.
• Short design exercise with blind review.
• Final conversation with leadership regarding expectations and compensation.