Transaction Coordinator

TL;DR

Transaction Coordinator: Provide operational coordination for real estate transactions across a dispersed client portfolio with an accent on documentation workflows, lease expiration tracking, and commission invoicing/reporting. Focus on ensuring accurate transaction data entry, preparing transaction communication materials, and supporting transaction management professionals with research and client feedback coordination.

Location: Creve Coeur, Missouri, USA

Salary: $20.43 - $24.038461 per hour

Company

hirify.global provides real estate and workplace services for clients worldwide.

What you will do

• Coordinate operational support for transactions management professionals handling new leases, renewals, purchases, sales, subleases, and options.
• Support documentation requests and draft/process service or client initiation documents, including Co-Broker and agent engagement letters.
• Track and report upcoming lease expirations and other critical dates; manage quality and timeliness of transaction information entered into databases.
• Facilitate commission invoicing and input commission information into hirify.global revenue reporting systems.
• Assist with reporting functions such as closing/value-add reports, negotiation summaries/RFP comparison matrices, KPI tracking, and portfolio reporting (data manipulation and spreadsheet formatting).
• Handle administrative duties (paperwork processing, signature distribution, coordination between Real Estate, Lease Administration, and Facilities Management) and prepare transaction communication tools for internal approvals.

Requirements

• High school diploma or GED required.
• Strong communication skills (oral and written) and exceptional client service mindset.
• Excellent organization skills and strong attention to detail.
• Technical proficiency and ability to work with transaction databases and reporting workflows.
• Research skills to gather real estate market information from research and brokers.
• Ability to manage urgency and coordinate interpersonal interactions effectively.

Nice to have

• Bachelor’s degree (finance/real estate preferred).
• Knowledge of Google Suite.

Culture & Benefits

• Eligible employees can enroll in health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance.
• Paid and unpaid time away from work is available.
• Competitive pay varies by geographic area, date of hire, total hours worked, job type, business line, and collective bargaining agreement applicability.
• Company provides an opportunity to enroll in benefit programs and ensures pay is not below minimum wage for the role.

Hiring process

• Application review based on eligibility and qualifications.
• Interviews and evaluation of fit for transaction coordination responsibilities.