Office Manager & Global Events Coordinator

TL;DR

Office Manager & Global Events Coordinator: Managing daily office operations across Milan and Turin while coordinating major global corporate events with an accent on vendor coordination, on-site event logistics, and cross-functional planning. Focus on maintaining a high-quality office environment and executing executive-level event portfolios with regular travel between Milan and Turin.

Company

hirify.global Group builds restaurant booking experiences through TheFork.

What you will do

• Run daily office operations in Milan: reception, meeting/common areas, and incoming/outgoing mail.
• Coordinate vendors and ensure office supplies, food, and equipment are consistently stocked.
• Act as Turin Office referent (about 40 people), traveling regularly (about once every month or two) to maintain standards and resolve local issues.
• Plan and execute internal employee activities (team-building, afterworks, well-being initiatives) and manage employee gifts.
• Support administrative tasks including invoice processing and purchase justifications.
• Coordinate global corporate events: plan and schedule events, manage on-site logistics, and collaborate with HR and IT on travel, equipment, badges, and business cards.

Requirements

• 5+ years of professional experience in office management.
• 3+ years of experience planning large-scale corporate/executive events and coordinating remote teams.
• Fluent English and Italian (written and verbal).
• Willingness to travel regularly to the Turin office (about once every month or two).
• Proven autonomy and proactive problem-solving within established policies.

Culture & Benefits

• Permanent contract.
• Flexible working environment with 1 day home office per week.
• Health insurance fully covered by the company and life & disability insurance at no cost.
• Lunch vouchers and lifestyle benefits for reimbursable expenses (family support, travel, leisure, etc.).
• Dedicated parental leave and caregiver leave policies (12 weeks fully paid).
• International, multicultural environment and continuous learning programs.

Hiring process

• Interviews to assess office management and executive event coordination experience.
• Discussion of autonomy, flexibility, and ability to work across multiple physical sites.