Project and Administrative Coordinator

TL;DR

Project and Administrative Coordinator (Project Management/Administration): Coordinating project schedules, permits, and subcontractor engagement with an accent on administrative efficiency and stakeholder communication. Focus on managing regulatory approvals, financial processing, and maintaining proactive client liaison.

Location: Remote (Sydney, Australia)

Company

hirify.global provides professional virtual staffing and outsourcing services to global clients.

What you will do

• Coordinate project scheduling and engage specialized subcontractors with necessary approvals.
• Take responsibility for obtaining project-related permits and regulatory approvals from local Councils.
• Prepare and submit technical paperwork to electrical authorities to ensure compliance.
• Manage financial administration, including generating Purchase Orders and processing regulatory fee payments.
• Act as the primary point of contact for clients and residents to provide progress updates and resolve issues.
• Maintain project documentation according to ISO 9001, 14001, and 45001 standards.

Requirements

• Excellent professional communication skills and a professional manner for client and authority interactions.
• Strong negotiation skills to manage expectations and coordinate with suppliers.
• Proven clerical and administration proficiency with meticulous attention to detail.
• Proficiency in Microsoft Office Suite or Google Workspace.
• Ability to quickly learn and adapt to new project management software (e.g., AroFlo, ServiceM8).

Culture & Benefits

• Permanent work-from-home arrangement.
• HMO coverage for eligible locations.
• Steady freelance contract with immediate hiring.
• Independent contractor relationship with flexibility in professional fee arrangements.