Corporate Secretary Manager (Team Lead) (AI)

Location: Hong Kong, Hong Kong; hybrid workplace.

Company

hirify.global provides proprietary software, AI-driven back-office services, accounting and bookkeeping solutions, and fintech payment services for micro-SMEs.

What you will do

• Lead company secretarial operations for a high-value portfolio across Hong Kong and offshore jurisdictions.
• Review, audit, and approve statutory filings, corporate resolutions, board minutes, and regulatory submissions.
• Manage workload, productivity, and capacity for the Hong Kong office and offshore secretarial professionals in Malaysia and the Philippines.
• Implement internal AI tools and legal-tech platforms to automate statutory drafting and administrative workflows.
• Monitor Hong Kong regulatory changes and enforce controls to prevent filing omissions and penalties.
• Support the Country Manager with forecasting, client pitches, business development, and advisory upsell opportunities.

Requirements

• Minimum 7–9 years of dedicated corporate secretarial experience in a professional service firm, law firm, or corporate service provider.
• Minimum 2–3 years of direct people management experience in Hong Kong, including management of offshore teams in Malaysia and the Philippines.
• Native or professional fluency in Cantonese and English is mandatory.
• University degree in Business Administration, Law, Corporate Governance, or a related field.
• Deep proficiency with corporate secretarial software such as Viewpoint or CSA and strong knowledge of the Hong Kong Companies Ordinance (Cap. 622).
• Experience with KPIs, team capacity planning, performance management, quality assurance, and regulatory risk control.

Nice to have

• Full, active HKACG or CGI Chartered Secretary designation.
• Experience migrating manual processes to AI-driven digital legal-tech platforms.
• Commercial experience supporting client pitches and proposal drafting.

Culture & Benefits

• Hybrid work with flexibility to start earlier or later when responsibilities are completed and communication is maintained.
• Option to work fully remotely from anywhere in the world for one month each year.
• Paid time off, holiday schedules, and competitive market compensation.
• Potential eligibility for an employee share ownership plan.
• Training programs, autonomy, and responsibility in an AI-focused environment.
• Diverse, inclusive, and B Corp-certified workplace focused on humility and kindness.

Hiring process

• One-way video interview and Talent Acquisition screening call.
• Approximately 60-minute AI capability case study, technical interview, and soft-skills interview with the Hong Kong Country Manager.
• Reference checks with two professional references, followed by an offer where applicable; background screening may cover education, criminal history, political exposure, and financial records.