Operations Support Coordinator

TL;DR

Operations Support Coordinator (Administration): Ensuring smooth day-to-day operations by managing client enquiries, job processing, and invoicing with an accent on business system accuracy and communication workflows. Focus on optimizing stock levels, managing director inboxes, and refining administrative efficiency.

Location: Remote, must align with New Zealand Time (8:00 AM - 12:00 PM)

Company

hirify.global is a professional staffing and outsourcing provider connecting businesses with remote talent.

What you will do

• Log and direct client enquiries and schedule jobs using SimPRO.
• Monitor and triage Admin, Accounts, and Directors' inboxes using the Eisenhower Matrix.
• Generate client invoices and process supplier invoices via EasyBills, SimPRO, and Xero.
• Maintain supplier catalogues, monitor stock levels, and conduct stocktake processing.
• Identify repetitive tasks to implement templates and automation for workflow efficiency.
• Support the Finance team with batch payment processes and overdue payment follow-ups.

Requirements

• Strong organizational and multitasking ability.
• Excellent written and verbal communication.
• High attention to detail and accuracy.
• Ability to prioritize and manage workload independently.
• Availability to work New Zealand Time (Monday - Friday, 8:00 AM - 12:00 PM).

Culture & Benefits

• Permanent work from home arrangement.
• Immediate hiring process.
• Flexible part-time schedule (20-34 hours per week).