Project Coordinator (HR)

TL;DR

Project Coordinator (HR): Managing the quality execution of executive search engagements for Senior Client Partners with an accent on C-level interaction and process coordination. Focus on maintaining seamless search workflows, candidate research, and high-level administrative support for executive placements.

Location: Remote opportunities available for residents of NY, CO, CA, WA, HI, DC, NJ, MD, IL, MA, or OH; otherwise, based in a local hirify.global office.

Company

Global consulting firm that synchronizes strategy, operations, and talent to accelerate business performance and growth.

What you will do

• Manage the end-to-end quality execution of executive search engagements and support the search team.
• Serve as the primary administrative point of contact for C-level candidates and key clients.
• Coordinate complex calendars, including internal meetings and international travel across multiple time zones.
• Prepare and proofread critical documents such as engagement letters, position specifications, and candidate reports.
• Support business development by creating pitch materials and performing light research on executive backgrounds.
• Maintain data integrity and track activity within Salesforce and Searcher databases.

Requirements

• Must be based in the US (specifically NY, CO, CA, WA, HI, DC, NJ, MD, IL, MA, or OH for remote roles).
• Outstanding oral and written communication skills.
• Expert-level proficiency in Microsoft Word, Excel, and PowerPoint.
• Experience with daily interaction with C-Suite executives.
• Ability to manage a demanding workload and meet aggressive project goals in a fast-paced environment.
• Strong organizational skills with meticulous attention to detail in project planning.

Culture & Benefits

• Professional services environment focused on high-impact results and business acumen.
• Collaborative, team-oriented culture emphasizing trust and intellectual curiosity.
• Opportunities for internal mobility within the global hirify.global network.
• Exposure to top-tier global companies across every major industry.