Executive Assistant (CEO Office)

TL;DR

Executive Assistant (CEO Office): Providing high-level operational support to the CEO and cross-functional teams with an accent on task tracking, internal coordination, and administrative efficiency. Focus on managing complex schedules, ensuring project deliverables stay on track, and facilitating seamless communication across the organization.

Location: On-site in Petaling Jaya, Malaysia

Company

hirify.global is a leading Southeast Asian insurance platform digitizing the industry and building superior applications integrated with AI.

What you will do

• Manage CEO schedules, meetings, documentation, and follow-ups.
• Track and ensure completion of CEO priorities and action items across departments.
• Coordinate cross-functional projects involving HR, Operations, Finance, and Product teams.
• Maintain internal trackers, workflows, and documentation to support decision-making.
• Identify operational inefficiencies and propose practical solutions.
• Handle ad-hoc requests and urgent matters as assigned by the CEO.

Requirements

• 3+ years of experience in administrative support, operations, or HR coordination.
• Strong proficiency in Google Sheets, Excel, and documentation tools.
• Ability to track multiple tasks and follow up persistently across teams.
• Clear written communication skills for internal updates.
• High level of discretion and professionalism.
• Must be able to work on-site in Petaling Jaya, Malaysia.

Culture & Benefits

• Unparalleled exposure and fast-tracked career growth at a leading SEA tech company.
• Above-market compensation.
• Flat, no-politics organizational structure.
• Emphasis on speed, ownership, and clarity.
• Opportunity to work in a densely talented and highly motivated team.