Office Support Specialist

TL;DR

Office Support Specialist (Administration): Managing daily office operations and administration for the Mexico City office with an accent on coordinating services, vendor management, and employee support. Focus on optimizing office resources, streamlining administrative tasks, and maintaining a functional workplace environment.

Location: Onsite in Mexico City, Mexico

Company

hirify.global is a fintech company focused on providing modern financial services.

What you will do

• Support day-to-day office operations to ensure all spaces and services function properly.
• Manage requests from visitors, vendors, and employees through physical and digital channels.
• Optimize office resources and ensure a steady supply of consumables and materials.
• Monitor cleaning services and report facility improvement opportunities.
• Perform basic administrative and accounting tasks, including invoice processing and expense tracking.
• Collaborate with the Facilities team to maintain an organized and employee-friendly workplace.

Requirements

• Proven experience in office management, receptionist duties, or administrative support.
• Strong communication and interpersonal skills with a service-oriented attitude.
• Proficiency with Microsoft Office Suite and Google Workspace.
• Bachelor’s degree in Administration, Communication, Psychology, Tourism, Hospitality, or related fields.
• English: Intermediate level required.
• Location: Must be based in Mexico City.

Nice to have

• Experience supporting operations in fast-paced or high-growth environments.
• Experience coordinating vendors or facility-related services.
• Familiarity with expense management or invoice tracking processes.
• Russian language proficiency.