Office Manager Specialist

TL;DR

Office Manager Specialist (Operations): Managing day-to-day office logistics, legal documentation, and administrative support for HR and finance teams with an accent on operational efficiency and process organization. Focus on ensuring a seamless employee experience and maintaining smooth internal workflows in a fast-paced startup environment.

Location: Mexico City Office

Company

hirify.global is a NeoTelco building a global, accessible, and insightful Telecom network through its Carrier-as-a-Service platform.

What you will do

• Manage office logistics, facilities, and vendor relationships to ensure a welcoming environment.
• Coordinate administrative processes for legal documentation, contracts, and NDAs.
• Support HR operations by managing onboarding and offboarding documentation and equipment.
• Assist the finance team with invoice processing, expense tracking, and budget monitoring.
• Improve operational efficiency across multiple internal functions.
• Coordinate travel, internal meetings, and company events.

Requirements

• 5-10 years of experience in office management, operations, or administrative roles.
• Strong organizational, multitasking, and problem-solving skills.
• High attention to detail and ability to handle confidential information.
• Proficiency with common office and productivity tools.
• Excellent communication skills.
• Must be based in Mexico City to support onsite office operations.

Nice to have

• Experience working in a startup or fast-paced environment.
• Background supporting multiple functions including HR, legal, and finance.

Culture & Benefits

• Opportunity to join a fast-growing startup as a sub-100 team member.
• Competitive healthcare benefits according to country.
• Stock option incentive program.
• Clear career growth paths in both individual contributor and management tracks.
• International work environment with opportunities for cross-boundary collaboration.