Subgrant Administration Coordinator

TL;DR

Subgrant Administration Coordinator (Grants Management): Supporting the administration, compliance, and oversight of subawards for the Statewide Family Support Coordinator project with an accent on partner onboarding and regulatory compliance. Focus on maintaining audit-ready documentation, tracking deliverables, and ensuring alignment with CDSS and IRC policies.

Location: Hybrid; based in San Diego, CA, USA. Requires semi-frequent travel throughout the State of California.

Salary: $31.71 - $36.02 per hour

Company

The hirify.global (IRC) is one of the world's largest international humanitarian non-governmental organizations responding to global crises.

What you will do

• Manage the full subaward lifecycle, including partner onboarding, due diligence, agreement routing, and closeout activities.
• Maintain compliant and organized records within PEERS, OTIS, Asana, and other IRC systems.
• Conduct subrecipient monitoring to ensure compliance with CDSS requirements and IRC policies.
• Coordinate invoice tracking, reimbursement processing, and budget monitoring in collaboration with finance teams.
• Develop and disseminate templates, guidance documents, and training materials for implementing partners.
• Ensure all subgrant records are complete and audit-ready for internal and external reviews.

Requirements

• Bachelor’s degree in Finance, Accounting, Business Administration, Public Administration, or a related field.
• Minimum 3 years’ experience in grants management, subaward administration, or financial compliance.
• Experience managing state or federally funded programs and interpreting regulatory requirements.
• Proven experience coordinating budgeting, financial reporting, and audit-related processes.
• Must be based in San Diego, CA to support the hybrid work arrangement and regional travel.

Nice to have

• Certification in project management, grant writing, proposal development, or fundraising.

Culture & Benefits

• Comprehensive medical, dental, and vision insurance.
• 403b retirement savings plan with immediate vested matching.
• Generous paid time off (20-25 days depending on tenure) and 10 sick days.
• FSA for healthcare and commuter costs.
• Employee Assistance Program providing counseling and mental health support.
• A work environment based on integrity, service, equality, and accountability.