Project Support Coordinator (Engineering)

TL;DR

Project Support Coordinator (Engineering): Providing comprehensive administrative and document management support for complex engineering projects with an accent on EDMS compliance, meeting coordination, and office operations. Focus on maintaining accurate project documentation, facilitating team logistics, and ensuring seamless communication across project stakeholders.

Location: Belo Horizonte, Minas Gerais, Brazil

Company

A global professional services firm providing engineering, project management, and consulting solutions for the mining, energy, and infrastructure sectors.

What you will do

• Support project participants in capturing correspondence and documents within the Electronic Data Management System (EDMS).
• Coordinate meetings, manage travel arrangements, and handle minute-taking and distribution.
• Maintain office filing structures and ensure all documentation follows correct routing and formatting procedures.
• Provide general office support, including reception duties, facilities management, and expense claim coordination.
• Assist in the training of other project support staff on internal processes and software tools.
• Format and layout reports, presentations, and project-specific documentation using standard templates.

Requirements

• 5–8 years of experience in a related administrative or project support environment.
• Advanced proficiency in Microsoft Office applications and Adobe Acrobat.
• Demonstrated ability to learn and adapt to new software tools and project management systems.
• Strong organizational, problem-solving, and conflict management skills.
• Ability to work independently and maintain composure under pressure.
• Excellent written and verbal communication skills with a focus on attention to detail.

Culture & Benefits

• Opportunity to work on innovative, large-scale global projects.
• Flexible work environment that promotes work-life balance.
• Commitment to long-term career development and professional growth.
• Inclusive workplace culture that values diversity and community impact.