Recruiting & Office Associate

TL;DR

Recruiting & Office Associate (HR/Facilities): Supporting People and Facilities functions to attract talent and manage office operations with an accent on operational excellence and candidate experience. Focus on managing physical office logistics, coordinating high-volume interviews via Lever, and ensuring seamless employee onboarding.

Location: On-site in San Francisco, CA

Salary: $31.00 - $35.00 per hour

Company

A design marketplace that empowers a global community of independent artists to sell and scale their work.

What you will do

• Oversee daily physical office operations, including vendor management, reception, and supply procurement.
• Coordinate office logistics for employee onboarding and offboarding, including workstation setup and equipment coordination.
• Administer the Lever ATS by posting jobs, scheduling high-volume interviews, and managing candidate workflows.
• Manage office mail, shipments, and provide administrative support for internal meetings and events.
• Assist with compliance-related processes, including I-9 documentation and employee file management.
• Partner with Talent Acquisition leaders to implement process improvements for seasonal hiring efficiency.

Requirements

• 3+ years of experience in HR Administration, Recruiting Coordination, Office Management, or Facilities.
• Strong proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Slides).
• Must be based in San Francisco, CA for full-time on-site work.
• Ability to handle sensitive employee information with strict confidentiality and discretion.
• Excellent written and verbal communication skills with a strong customer service orientation.

Nice to have

• Experience working with the Lever Applicant Tracking System.
• Experience supporting workplace or employee experience initiatives.
• Familiarity with onboarding logistics and new hire processes.

Culture & Benefits

• Fast-paced, highly collaborative environment centered on art and design.
• Opportunity to play a critical role in the employee and candidate lifecycle.
• Inclusive, high-performing culture that values proactive problem-solvers.