Coordinator, Protocol, Ceremonies & Events

TL;DR

Coordinator, Protocol, Ceremonies & Events: Providing complex administrative and event support for university-wide ceremonial and strategic initiatives with an accent on space booking management, stakeholder coordination, and high-level protocol execution. Focus on managing large-scale events, ensuring operational excellence, and maintaining professional standards for senior university leadership.

Location: Must be based in Kelowna, BC (Okanagan campus)

Salary: $4,695.00 - $5,385.00 CAD Monthly

Company

The University of British Columbia is a global centre for research and teaching, consistently ranked among the top public universities in the world.

What you will do

• Oversee the non-academic space booking process and manage event submissions for campus stakeholders.
• Coordinate logistics for large-scale strategic events, including convocation, VIP visits, and debate series.
• Manage complex guest lists, RSVP tracking, and seating plans for high-profile ceremonies.
• Provide administrative support including financial coding in Workday, meeting coordination, and minute-taking.
• Collaborate with campus partners to develop event planning resources and improve operational processes.
• Provide on-site event execution support, including setup, registration, and post-event evaluation.

Requirements

• Completion of two years of post-secondary education.
• Minimum of four years of related experience in event or project coordination.
• Advanced proficiency in Microsoft Office, specifically Excel for managing complex data.
• Ability to work a flexible schedule including evenings and weekends as required.
• Must have access to a reliable vehicle for off-campus event attendance.
• Demonstrated ability to maintain confidentiality and exercise diplomacy with senior executives.

Nice to have

• Experience with graphic design or web-based registration systems.
• Knowledge of the hospitality industry.
• Previous experience in a university or large institutional environment.

Culture & Benefits

• Commitment to employment equity, diversity, and inclusion.
• Opportunity to work in a dynamic, high-profile university environment.
• Professional development and training opportunities within hirify.global systems.
• Collaborative team environment focused on event excellence.