Project Coordinator (Medical Communications)

TL;DR

Project Coordinator (Medical Communications): Supports the successful execution of medical communications projects by enabling coordination and administration with an accent on maintaining timelines, documentation, and processes accurately and consistently. Focus on keeping projects organized, tracking project data, and ensuring alignment with internal processes and client expectations.

Location: Hybrid in Toronto, Ontario

Salary: $58,277 to $65,000 CAD

Company

hirify.global is a provider of strategic learning and development, scientific advisory services, and medical communications solutions for the life sciences industry.

What you will do

• Support coordination and administration of projects from initiation through closeout.
• Create, maintain, and update project tasks, timelines, and milestones within the agency project management system.
• Assist with project setup, including creation of timelines aligned to scopes of work and billing schedules.
• Support the medical/regulatory/legal (MLR) review process, including document submission, tracking, and follow-up.
• Maintain organized project documentation and historical records in accordance with agency SOPs.

Requirements

• Bachelor’s degree required (Communications, Life Sciences, Business, or related field preferred).
• 1–2 years of experience in project coordination, project management, or a related administrative role.
• Prior experience in a medical communications, agency, consulting, or professional services environment preferred.
• Strong organizational and administrative skills with high attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Willingness to travel occasionally (<10%) to support client programs.

Culture & Benefits

• Rich working environment that pushes to innovate.
• Culture is about meaningful work, a true sense of community, and fun.
• Internationally recognized as a “Great Place to Work".
• Diversity, equity and inclusion are valued.