Project Operations Specialist (Marketing)

TL;DR

Project Operations Specialist (Marketing): Coordinating marketing projects and managing workflows to improve team efficiency and visibility with an accent on project coordination, process improvement, and marketing analytics. Focus on establishing clear timelines, optimizing project intake, and translating performance data into actionable insights.

Location: Fully remote, open to candidates across Canada

Salary: $59,000 - $66,000 CAD

Company

A non-profit organization focused on mission-driven initiatives.

What you will do

• Coordinate the day-to-day flow of marketing projects, ensuring timelines, deliverables, and dependencies are clearly maintained.
• Own and maintain marketing workflows, including project setup, templates, and task structures using project management tools.
• Manage stakeholder communication and proactively identify risks to maintain momentum across multiple initiatives.
• Develop and maintain recurring reports and dashboards for campaign summaries and performance tracking.
• Provide operational and administrative support, including vendor coordination and maintenance of marketing platforms.
• Explore new tools and AI capabilities to enhance team efficiency and collaboration.

Requirements

• Experience in marketing coordination, marketing operations, project coordination, or agency account management.
• Hands-on experience with project management platforms such as monday.com, Asana, ClickUp, or Trello.
• Proven ability to balance multiple priorities and stakeholders in a fast-moving environment.
• Technical and analytical aptitude to work with marketing reports and dashboards.
• Must be based in Canada.

Nice to have

• Experience working within non-profit or mission-driven organizations.
• Bilingualism.

Culture & Benefits

• Full remote work opportunity.
• Collaborative, accountable, and team-oriented work environment.
• Ownership over operational flows with the ability to influence how work gets done.
• Focus on continuous improvement and operational consistency.

Hiring process

• Virtual interview with a Talent Advisor (recorded via BrightHire).
• Virtual interview with the Hiring Manager to explore marketing operations and coordination experience.
• Final virtual interview with the Hiring Manager and another department manager to assess collaboration and communication style.