Project Coordinator (Executive Search)

TL;DR

Project Coordinator (Executive Search): Managing the execution of executive search engagements by coordinating schedules, research, and documentation with an accent on C-level stakeholder management and process efficiency. Focus on seamless coordination of interviews, travel, and reporting to support Senior Client Partners in high-stakes hiring.

Company

hirify.global is a leading global organizational consulting firm specializing in executive search and talent acquisition.

What you will do

• Coordinate the end-to-end executive search process, including scheduling interviews and managing travel for candidates and partners.
• Serve as the primary administrative point of contact for C-level candidates and high-profile clients.
• Maintain and update search databases (Salesforce, Searcher Express) and prepare status reports and benchmarking data.
• Draft and proofread critical documents such as engagement letters, position specifications, and candidate reports.
• Manage business calendars, reconcile expense reports, and monitor accounts receivable.
• Develop pitch materials and PowerPoint presentations to support business development efforts.

Requirements

• Exceptional oral and written communication skills for interacting with C-suite executives.
• Expert-level proficiency in Microsoft Word, Excel, and PowerPoint.
• Proven ability to manage a demanding workload and prioritize multiple tasks in a fast-paced environment.
• Strong organizational skills with extreme attention to detail in project planning and documentation.
• Experience in coordinating complex domestic and international travel arrangements.
• Bachelor's degree is preferred.