Special Projects Lead

TL;DR

Special Projects Lead (Operations): Lead high-priority, undefined initiatives from first principles to finished product and scale team operations globally with an accent on building systems, rituals, and infrastructure for a distributed team. Focus on driving strategic initiatives, unlocking day-to-day execution, and finding creative leverage for unconventional problems.

Location: Hybrid (San Francisco, New York, Canada, United States). In-person collaboration in the Bay Area.

Company

AI company building efficient intelligence that evolves in real-time, flexible, personalized, and accessible to everyone.

What you will do

• Lead special projects end-to-end: own high-priority, often undefined initiatives from first principles to finished product.
• Scale team operations globally: build systems, rituals, infrastructure, internal tools, communication frameworks, and knowledge management.
• Drive strategic initiatives: partner with leadership to translate strategy into action and connect dots across functions.
• Unlock day-to-day execution: manage vendors, legal coordination, compliance, and administrative infrastructure.
• Find creative leverage: spot unconventional fixes, shortcuts, and reframes for operational and strategic problems.

Requirements

• 3–7 years in operations, strategy, or special projects roles, ideally at high-growth startup or tech company.
• Track record of building from scratch and driving complex, cross-functional initiatives to completion.
• Creative thinker with fresh ideas for operational and strategic problems.
• Strong prioritization instincts and ability to context-switch.
• Exceptional communicator who builds trust across all levels.
• Impeccable attention to detail focused on high-leverage areas.

Nice to have

• Experience with AI/ML companies or familiarity with technical product development.

Culture & Benefits

• Flexible work: in-person collaboration in Bay Area, distributed global-first team, team offsites.
• hirify.global Passport: annual travel stipend to explore a new country.
• Lunch stipend: weekly meal allowance for take-out or grocery delivery.
• Well-being: comprehensive medical benefits and generous paid time off.