Executive, Office of the CEO

TL;DR

Executive, Office of the CEO (China): Support CEO in early market entry and local setup with an accent on coordinating office setup, hiring, partnerships, and operations. Focus on preparing materials, managing communications with vendors and stakeholders, and driving execution of key initiatives in unstructured environment.

Location: Remote (China focus, Beijing address)

Company

Building AI products with real-world impact at global scale through small, world-class teams.

What you will do

• Support CEO and leadership on day-to-day activities for China market entry
• Coordinate execution of initiatives across office setup, hiring, partnerships, and operations
• Prepare meeting materials, summaries, presentations, and briefing notes
• Support hiring efforts with recruiters, agencies, and partners; coordinate interviews and follow-ups
• Manage communications with vendors, recruiters, and service providers
• Act as central coordination point for priorities and follow-ups across teams
• Handle urgent tasks, ad-hoc requests, and last-minute changes

Requirements

• Experience in operations, executive support, consulting, startups, or business coordination
• Strong organisational skills to manage multiple priorities in unstructured environment
• Comfortable working with senior leadership and handling sensitive information
• Clear communication and confidence with external stakeholders
• Hands-on mindset with ownership and ability to figure things out independently
• High reliability and strong follow-through

Nice to have

• Familiarity with China business environment (vendors, hiring, admin processes)

Culture & Benefits

• High talent density and hands-on approach in small teams
• Collective decision-making with quick execution and continuous learning
• Bring structure to ambiguity, exercise judgment, and execute independently

Hiring process

• 3–4 rounds of interviews via online meetings or onsite depending on location
• Efficient process with direct communication and timely feedback