Senior Virtual Assistant (B2B Data)

TL;DR

Senior Virtual Assistant (Administration): Providing proactive administrative and organizational support to the Governance, Risk and Compliance (GRC) function with an accent on communication flow, action tracking, and cross-functional coordination. Focus on managing senior stakeholder expectations, triaging complex shared mailboxes, and ensuring the execution of administrative milestones.

Location: Remote (Must be able to work US East business hours: 8am–5pm EST)

Company

A global B2B data and intelligence company specializing in AI-analytics for sales and marketing professionals.

What you will do

• Monitor and triage shared mailboxes to identify items requiring action and prevent unanswered requests.
• Coordinate calendars, recurring meetings, and ad hoc sessions across internal and cross-functional teams.
• Maintain document libraries, trackers, and registers using version control and document hygiene.
• Follow up on agreed actions with stakeholders across Legal, IT, Product, and Vendors.
• Attend meetings to take minutes and record agreed actions to ensure tangible progress.
• Provide ad hoc, time-sensitive coordination support for urgent requests.

Requirements

• Demonstrable experience in an administrative or coordination role.
• Ability to work US East business hours (8am–5pm EST).
• Proficiency in Office 365 (Outlook, Word, PowerPoint, Teams, Planner, SharePoint) and Google Workspace.
• Typing speed of 60 words per minute.
• Strong written communication skills and high attention to detail.
• Experience operating in regulated, technology, or fast-paced environments.

Culture & Benefits

• Paid time off and medical coverage provided through HMO.
• Life Insurance.
• Peer-Appreciation and Employee Referral programs.
• Fast-paced, innovative culture with an open and collaborative environment.