Operations Coordinator - UK

TL;DR

Operations Coordinator (Retail): Managing contractor relationships, overseeing planning and scheduling for store renovations and maintenance, and handling administrative tasks like purchasing, invoicing, payroll, and reporting with an accent on project execution and cross-team coordination. Focus on reviewing work for compliance, generating operational KPIs, and ensuring timely budget adherence.

Location: Remote in the UK

Salary: £40,000 - £50,000 + stock options

Company

Silicon Valley startup pioneering retail AI solutions using deep learning computer vision, deployed at scale with top retailers.

What you will do

• Act as point of contact for contractors and third-parties, resolving issues and ensuring clear communication.
• Coordinate planning for store renovations, maintenance visits, and operational activities to meet schedules and budgets.
• Review and sign off on completed work, ensuring compliance with company standards.
• Manage administrative tasks including purchase orders, invoicing, and paperwork.
• Compile and distribute maintenance visit summaries with progress and follow-ups.
• Support payroll review and expense processing.
• Generate reports on financial metrics, project progress, and operational KPIs.

Requirements

• Proven experience in operations coordination or project management.
• Strong organisational skills for multi-tasking across locations.
• Excellent written and verbal communication for contractors, vendors, and teams.
• Experience reviewing/signing off work for quality and compliance.
• Familiarity with POs, invoicing, payroll, reporting tools, Google Workspace, and financial software.
• Ability to work independently with attention to detail and problem-solving.
• Ability to travel as needed for site visits.

Culture & Benefits

• Competitive salary and stock options.
• Generous paid time off, sick leave, and parental leave.
• Pension contributions.
• Learning and development budget.
• Purpose-driven environment with customer-centric, tight-knit team.
• Opportunity to shape retail technology and collaborate with major European retailers.