Executive/Admin Assistant (Events & Entertainment)

TL;DR

Executive/Admin Assistant (Events & Entertainment): Support fast-paced events business specializing in weddings and corporate events with lead follow-up, client communication, and operational coordination with an accent on consistent follow-ups, event paperwork, and vendor handovers. Focus on maintaining natural conversational style, tracking pipeline metrics, and ensuring no missed documentation or appointments.

Location: Remote with strong preference for South Africa-based candidates; must overlap with US Eastern Standard Time (EST) working hours; occasional weekend availability during busy event season required.

Salary: $700 - $800 a month

Company

Fast-paced events & entertainment business specializing in weddings, corporate events, AV, lighting, and DJ services.

What you will do

• Follow up with warm leads via calls, texts, emails, and CRM to schedule consultations and convert opportunities.
• Manage inboxes, calendars, appointments, and reminders while handling Certificates of Insurance and venue paperwork.
• Update CRM notes, tasks, and statuses; create templates, checklists, and workflows.
• Coordinate with vendors and production teams for smooth event handovers.
• Track lead pipeline, provide daily updates and weekly reports, and flag risks proactively.

Requirements

• 3+ years in executive assistance, admin support, customer service, sales support, or events coordination
• Strong spoken and written English with natural conversational style
• Comfortable with warm outbound calls and CRM experience
• Google Workspace proficiency, strong task management, and attention to detail
• Ability to work independently, learn new tools quickly, and overlap with US EST hours

Nice to have

• Weddings/events industry experience
• AV/event production or vendor coordination exposure
• COI or venue paperwork experience
• Calendly, Slack, WhatsApp, spreadsheet reporting, Canva, or Apple/Mac familiarity

Culture & Benefits

• 100% remote with no tracking software
• Part-time (20 hrs/week) with potential to grow to full-time
• $50 birthday bonus, $200 testimonial bonus, $500 entry monthly raffle
• Fast-moving environment valuing warmth, proactivity, ownership, and flexibility