Project Coordinator (Executive Search)

TL;DR

Project Coordinator (Executive Search): Manage quality execution of executive search engagements and support Senior Client Partners with candidate research, scheduling, background checks, and administrative coordination with an accent on client relationships, documentation, and proactive search process management. Focus on coordinating interviews, status reports, travel arrangements, and maintaining database integrity across multiple assignments.

Pay transparency for remote workers in specific US states (New York, Colorado, California, Washington, Hawaii, District of Columbia, New Jersey, Maryland, Illinois, Massachusetts, Ohio); supports local and international offices with multi-time zone coordination.

Company

Global consulting firm that powers performance by synchronizing strategy, operations, and talent across industries in 50+ countries.

What you will do

• Serve as administrative point of contact for clients and C-level candidates, maintaining relationships with discretion.
• Manage daily schedules, video conferences, and travel (domestic/international) with attention to detail.
• Handle candidate research, scheduling, background/reference checks, benchmarking, and assessments.
• Proactively manage search process: create/update documentation, status reports, invoices, and Salesforce/Searcher updates.
• Coordinate weekly client status calls, interviews, and reimbursements.
• Support business development with pitch materials, research, and database updates.

Requirements

• Outstanding oral/written communication and presentation skills for C-suite interaction.
• Expert in Word, Excel, PowerPoint; experience with travel arrangements and high-volume document generation.
• Extremely organized with strong project planning, multitasking in fast-paced environment.
• Experience in team-oriented professional services; ability to work independently.
• Business acumen, client-centric mindset, and collaborative team player attitude.
• Comfortable with multiple time zones and international coordination.

Culture & Benefits

• Integrated, team-oriented environment with collaborative support across offices.
• Focus on high-quality results, intellectual curiosity, and professional growth.
• Equal employment opportunity employer with background checks.
• Internal mobility opportunities for current employees.