Administrative Project Manager

TL;DR

Administrative Project Manager: Oversee administrative operations and coordinate project activities supporting NSF’s Office of Legislative and Public Affairs with an accent on workflow management, scheduling, and stakeholder coordination. Focus on managing deliverables, document preparation, and ensuring compliance with federal standards including Plain Writing Act and Section 508.

Location: On-Site in Alexandria, VA (NSF Headquarters). Limited or occasional travel may be required.

Company

Consulting firm providing tailored solutions across healthcare, defense, and civilian sectors to government agencies since 2017.

What you will do

• Oversee day-to-day administrative operations for OLPA leadership and staff.
• Coordinate workflows, task assignments, scheduling for meetings, events, and stakeholder engagements.
• Manage administrative projects, prepare meeting materials, reports, and documentation.
• Maintain document libraries, stakeholder communication tools, and tracking systems.
• Handle travel, training requests, reimbursements, and process improvements.
• Collaborate with communications, digital media, and outreach teams while ensuring federal compliance.

Requirements

• Bachelor’s degree in Business Administration, Public Administration, Communications, Project Management, or related field (or equivalent experience).
• 5+ years of professional experience in administrative operations, project coordination, or program management in federal agencies or large institutions.
• Strong organizational, project coordination, and communication skills for managing multiple deadlines.
• Proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
• Experience with administrative tracking systems, databases, and document management.
• Ability to collaborate with multidisciplinary teams and maintain stakeholder relationships.

Nice to have

• Experience supporting federal executive offices or communications organizations.
• Familiarity with federal communication requirements like Plain Writing Act and Section 508 compliance.

Culture & Benefits

• Medical, Vision, and Dental Plans.
• Paid Holiday and Personal Time Off.
• 401K plan, Short-term/Long-term Disability, and Life Insurance.
• Education and Training Assistance Program.
• Incentive Plans and Referral Bonuses.
• Employee Assistance Programs.