Admin Executive (Property Management)

TL;DR

Admin Executive (Property Management): Managing administrative processes for Owners Corporations with an accent on drafting certificates and updating ownership records. Focus on maintaining accurate property sale documentation and interpreting financial ledgers for owners and board members.

Location: Working hours aligned with Victoria time (AEDT) / Manila Time

Company

hirify.global is a global outsourcing provider specializing in staffing and administrative support.

What you will do

• Draft and issue Owners Corporation Certificates for property sale documentation.
• Process notices of acquisition to update ownership databases and contact records.
• Create and distribute customized welcome packs for new property owners.
• Act as the primary point of contact for lawyers, conveyancers, and owners.
• Interpret financial ledgers and provide basic financial analysis to board members.
• Maintain organized filing systems and databases for streamlined reporting.

Requirements

• Excellent verbal and written English communication skills.
• Strong administrative skills with exceptional attention to detail.
• Solid understanding of accounting principles and financial reporting.
• Ability to interpret and clearly explain financial documents.
• Proficiency in standard office software and property management systems.
• Experience in property sale transactions and related administrative processes (preferred).

Nice to have

• Previous experience in property management, specifically handling Owners Corporation transactions.
• Background in accounting or finance with hands-on financial reporting experience.

Culture & Benefits

• Full-time engagement (40 hours per week).
• Consistent Monday to Friday work schedule.
• Fixed working hours (9:00 AM to 6:00 PM AEDT).