Facilities and Admin Executive - Analyst (Administration)

TL;DR

Facilities and Admin Executive - Analyst (Administration): Managing day-to-day office operations and facilities in Tokyo with an accent on vendor coordination and visitor management. Focus on ensuring seamless office functioning, supervising maintenance staff, and supporting leadership with administrative tasks.

Location: Onsite in Tokyo, Japan

Company

A global digital product engineering company with over 18,000 experts across 38 countries focused on agile transformation and innovative technology solutions.

What you will do

• Support day-to-day administrative operations and ensure smooth functioning of office facilities, utilities, and supplies.
• Act as the first point of contact for visitors, managing registrations, entry protocols, and hospitality.
• Coordinate meeting room bookings and liaise with external agencies for housekeeping and pantry services.
• Manage vendor relationships, track performance, and support invoice processing.
• Maintain office records, documentation, and filing systems.
• Organize office events and employee engagement activities.

Requirements

• Proficiency in Microsoft Excel and general office operations.
• Strong communication and collaboration skills.
• Fluency in Japanese and English.
• Must be based in Tokyo, Japan for onsite work.

Culture & Benefits

• Work within a forward-thinking, agile, and caring mindset.
• Part of a global community known as the "Nation of Nagarrians".
• Environment that encourages courageously embracing the future and thinking breakthroughs.