Senior Recruiting Coordinator (AI)

TL;DR

Senior Recruiting Coordinator (HR/Recruiting): Managing end-to-end interview logistics and candidate experience for a global hiring engine with an accent on high-volume scheduling and data integrity in ATS. Focus on leveraging AI-assisted tools to streamline workflows and improving the overall candidate journey.

Location: JP-Tokyo

Company

hirify.global is a cloud data platform powering the era of the agentic enterprise through impact, innovation, and collaboration.

What you will do

• Schedule high-volume phone, in-person, and video interviews globally to enhance candidate experience.
• Manage end-to-end interview logistics, ensuring clear and prompt communication with candidates and interview teams.
• Maintain accurate candidate statuses and data integrity within the Ashby ATS.
• Support new employee onboarding, including processing paperwork and coordinating pre-boarding handoffs.
• Collaborate with the Recruiting Operations team to streamline processes and develop strategies to attract top talent.
• Utilize AI-assisted tools and automation to increase the speed and quality of coordination workflows.

Requirements

• 4-5+ years of experience in recruiting coordination, HR coordination, or operations support.
• Experience working with an ATS (experience with Ashby is a plus).
• Business-level proficiency in both English and Japanese (written and spoken).
• High attention to detail and ability to manage multiple moving parts with a sense of urgency.
• Flexibility and initiative, including willingness to execute tasks outside of regular business hours when needed.
• Proactive, solutions-first mindset and strong organizational skills.

Nice to have

• Experience supporting large-scale hiring in Japan or the broader APAC region.
• Familiarity with AI-assisted recruiting tools or workflow automation platforms.
• Knowledge of employment law considerations relevant to Japan.
• Experience coordinating technical or engineering interviews.
• Background in process documentation or SOP creation.

Culture & Benefits

• Culture focused on impact, innovation, and collaboration.
• Opportunity to work in a fast-moving environment with an experimental mindset.
• Focus on process innovation and candidate obsession.
• AI-native environment where AI is treated as a high-trust collaborator to accelerate impact.