Event Planning Specialist

TL;DR

Event Planning Specialist (Event Operations): Supporting the planning and execution of company-hosted internal and external client-facing events with an accent on operational coordination, administrative execution, and logistical support. Focus on managing vendor onboarding, contract processing, and on-site registration logistics to ensure a consistent attendee experience.

Location: Remote (USA - FL, PA). Regular travel required (approximately 50%).

Salary: $57,400.00 - $98,350.00 USD

Company

A global provider of professional information services and software solutions for clinicians, accountants, and other professionals.

What you will do

• Support senior Event Managers in the end-to-end planning and execution of internal and external events.
• Act as the lead planner for smaller Tier 3 events, managing all logistics from planning to execution.
• Research and source event venues, vendors, and branding materials.
• Coordinate administrative functions including vendor onboarding, contract processing, and payment tracking.
• Manage registration setup and attendee communications using event management platforms.
• Oversee event logistics such as transportation, shipping, setup, and tear-down during on-site operations.

Requirements

• Minimum of 5 years of experience in event planning, operations, or coordination.
• Proficiency with event management and registration tools, with a strong emphasis on Cvent.
• Willingness and ability to travel approximately 50% of the time for on-site event execution.
• Strong accuracy in managing registration data, attendee lists, and financial documentation.
• Clear written and verbal communication skills for creating internal presentations and status updates.

Nice to have

• CMP (Certified Meeting Professional) certification.

Culture & Benefits

• Comprehensive Medical, Dental, and Vision plans.
• Financial security with 401(k), FSA, and HSA options.
• Support for professional growth via a Tuition Assistance Plan.
• Work-life balance benefits including Vacation, Sick Time, and Paid Parental Leave.
• Commuter benefits provided.

Hiring process

• Interviews conducted without the assistance of AI tools or external prompts.
• Requirement to remove virtual backgrounds during calls to ensure authenticity.
• Potential for in-person interviews at a hirify.global office.