Program Coordinator (Medical Communications)

TL;DR

Program Coordinator (Medical Communications): Track project deliverables across departments, manage medical/legal/regulatory (MLR) processes, and coordinate meetings and logistics for pharmaceutical clients with an accent on timeline adherence, obstacle resolution, and status communication. Focus on running MLR submissions, preparing reports like Sunshine Act, and supporting invoicing and event planning.

Remote, United States

$41,600 - $62,400 USD

Company

Precision AQ - Medical Communications translates scientific stories behind cutting-edge therapies for major pharmaceutical and biotech companies.

What you will do

• Track project deliverables through departments, relay due dates, and communicate obstacles efficiently.
• Run medical/legal/regulatory (MLR) processes including submissions, tagging coordination, and status updates to clients and team.
• Coordinate internal/external meetings, take notes, and provide team status updates.
• Review invoicing, prepare Sunshine Act and ancillary reports under supervision.
• Handle meeting logistics with vendors: site search, venue contracting, travel, AV, and assignments.

Requirements

• Bachelor’s degree (ideally in advertising, marketing, communications, or journalism).
• 0-2 years experience in client service/agency or related internship.
• Intermediate/advanced Microsoft Office Suite (Word, Excel, PowerPoint, MS Project, Outlook).
• Strong written and verbal communication skills.
• Must be eligible to work in the United States.

Nice to have

• Timeline and schedule development knowledge.
• Experience supporting project managers or marketing teams with task coordination.

Culture & Benefits

• Collaborative, fast-paced environment with growth opportunities and professional development.
• Discretionary annual bonus, health insurance, retirement savings, life/disability insurance.
• Parental leave, paid time off for sick leave and vacation.
• Recognized as Best Place to Work by Philadelphia Business Journal for three years.