Program Coordinator, Medical Communications

TL;DR

Program Coordinator (Medical Communications): Tracking project deliverables across departments, managing medical/legal/regulatory (MLR) processes, and coordinating meetings with an accent on timelines, status updates, and obstacle resolution. Focus on overseeing invoicing, Sunshine Act reports, logistics for meetings including site search and travel arrangements.

Remote, United States

$41,600–$62,400 USD

Company

Medical communications agency translating science for pharmaceutical brands and biotech firms, recognized as a Best Place to Work.

What you will do

• Track project deliverables through departments, relay due dates, identify and communicate obstacles.
• Run client MLR processes including submissions, tagger coordination, and status updates to clients and team.
• Coordinate internal/external meetings, take notes, provide status updates.
• Review invoicing and reconciliations under supervision, prepare Sunshine Act and ancillary reports.
• Handle meeting logistics with vendors: site search, venue contracting, travel, AV equipment.
• Prepare assignment reports and facilitate team meetings.

Requirements

• Bachelor’s degree (ideally in advertising, marketing, communications, or journalism).
• 0-2 years work experience in client service/agency or related internship.
• High computer competency, intermediate/advanced Microsoft Office Suite (Word, Excel, PowerPoint, MS Project, Outlook).
• Strong written and verbal communication skills.

Nice to have

• Working knowledge of timeline and schedule development.
• Experience supporting project managers or marketing teams with task coordination and deadline tracking.

Culture & Benefits

• Collaborative, fast-paced environment with growth opportunities and professional development.
• Discretionary annual bonus, health insurance, retirement savings, life/disability insurance.
• Parental leave, paid time off for sick leave and vacation.
• Inclusive, open-minded team culture focused on science and strategy.