Executive Recruiting Coordinator (Healthcare)

TL;DR

Executive Recruiting Coordinator (Healthcare): Managing the end-to-end candidate experience for senior and executive level searches with an accent on complex scheduling and high-touch logistics. Focus on optimizing coordination workflows, maintaining pipeline accuracy in Greenhouse, and delivering a white-glove experience for C-suite candidates.

Location: Must be based in the United States (Remote or Hybrid in New York or San Francisco)

Salary: $124,000–$146,000

Company

hirify.global is a mental healthcare platform building a new system to make therapy accessible by automating insurance and practice management for providers.

What you will do

• Manage end-to-end interview scheduling across multi-timezone calendars for senior candidates, executives, and cross-functional panels.
• Serve as the primary coordination point of contact for executive candidates to ensure a warm, polished, and organized experience.
• Maintain real-time accuracy of candidate records, interview stages, and pipeline data within Greenhouse.
• Build and own the operational playbook for executive coordination, including confirmation cadences and prep material delivery.
• Partner with senior recruiters to proactively resolve scheduling conflicts and mitigate risks to search momentum.
• Handle sensitive executive search details with high discretion and professionalism.

Requirements

• 2+ years of experience coordinating executive or senior leadership searches.
• Near-perfect scheduling record with a high attention to detail regarding time zones and double-bookings.
• Ability to independently manage a full portfolio of complex searches without daily direction.
• Professional communication skills tailored for VP and C-suite candidates.
• Systems-thinking mindset to identify, fix, and document inefficient processes.
• Must be authorized to work in the US.

Culture & Benefits

• Comprehensive health, dental, and vision coverage with HSA/FSA options.
• Financial security through 401K retirement savings and equity grants.
• Flexible PTO, 13 paid holidays, and a dedicated holiday break between Christmas and New Year.
• Work-from-home stipend and therapy reimbursement.
• 16-week parental leave and Carrot Fertility annual reimbursement.
• Commitment to diversity, inclusion, and professional development.