Vendor Management Systems (VMS) Coordinator (TraceGains)

TL;DR

Vendor Management Systems (VMS) Coordinator (TraceGains): Own the hands-on build and daily operation of centralized VMS for supplier onboarding, ingredient specification management, and documentation control with an accent on data integrity, workflow configuration, and cross-functional visibility. Focus on setting up supplier profiles, managing documentation uploads and version control, performing data cleansing, and coordinating with stakeholders to improve system utilization.

Location: Fully remote, based in Buenos Aires, Argentina or Lima, Peru

Company

hirify.global is a platform connecting chefs with customers for fresh meal delivery, expanding into an innovating marketplace to empower chefs worldwide.

What you will do

• Administer TraceGains platform daily, setting up and maintaining supplier profiles, item records, specifications, and documentation workflows.
• Initiate and track supplier onboarding, communicating requirements and following up for complete records.
• Upload, organize, and maintain supplier documentation including specifications, certifications, COAs, with version control and expiration tracking.
• Perform data cleansing, migration from legacy tools, and standardize templates and workflows.
• Coordinate with suppliers and internal teams (Procurement, Supply Chain Ops, QA/Regulatory) on onboarding progress, compliance status, and reporting.
• Identify and implement improvements to workflows, data integrity, and system utilization.

Requirements

• 1–3 years experience with Vendor Management System (VMS) or Supplier Compliance platform.
• Strong written English communication skills (supplier-facing).
• Hands-on experience with TraceGains strongly preferred; similar platforms like FoodLogiQ, SafetyChain considered.
• Experience onboarding suppliers or managing supplier documentation workflows.
• Intermediate to advanced Google Sheets / Excel skills.
• High attention to detail and ability to manage multiple workstreams.

Nice to have

• Experience with food manufacturing, meal production, or food distribution.
• Familiarity with ingredient specifications, COAs, and regulatory documentation.
• Experience supporting ERP or procurement system integrations.
• Experience writing or contributing to SOP documentation.

Culture & Benefits

• Get paid in USD.
• Work fully remote and design your life.
• 15 days vacation from start, 16 paid Argentinean holidays, 5-year sabbatical (4 weeks paid), paid family and compassionate leave.
• Healthcare stipend for preferred provider, customizable perks including learning, wellness, delivery apps.
• Personalized English coach.