Office Manager (Philadelphia)

TL;DR

Office Manager (Administration): Managing branch administrative processes and employees to ensure efficient and cost-effective operations with an accent on safety culture and compliance. Focus on coordinating HR functions, overseeing branch accounting, and maintaining facility operations.

Location: Onsite in Philadelphia, PA (King of Prussia)

Company

hirify.global is a global corporation specializing in the manufacture, installation, and maintenance of elevators and escalators.

What you will do

• Manage day-to-day administrative functions and ensure strict compliance with corporate and regional processes.
• Foster a safety culture by maintaining training logs and safety files, and coordinating annual fire drills and emergency plans.
• Handle HR duties, including onboarding new hires, managing time and attendance, and coordinating disciplinary actions.
• Supervise month-end branch accounting close and assist with AR, AP, and payroll tasks.
• Oversee facility maintenance in coordination with the Branch Manager and landlord.
• Manage vendor and subcontractor onboarding and documentation.

Requirements

• College degree in business administration or at least 2 years of office management experience.
• Minimum 3 years of experience in a professional office environment, preferably within a similar industry.
• Working knowledge of federal, state, and local labor laws (EEO, employee leave, anti-trust).
• Intermediate to advanced proficiency in Microsoft Word, Excel, and PowerPoint.
• Experience working with ERP platforms such as Oracle or SAP is strongly preferred.

Culture & Benefits

• Comprehensive medical, dental, and vision insurance.
• 401(k) Retirement Savings Plan with a dollar-for-dollar company match on the first 5%.
• Generous time off: 15 vacation days, 11 paid holidays, and paid sick leave.
• Financial support through FSA, HSA, and tuition reimbursement programs.
• Company-paid basic life insurance, AD&D, and short- and long-term disability.
• Paid parental leave up to six weeks after 90 days of employment.