Project Administrator (Engineering)

TL;DR

Project Administrator (Engineering): Providing project setup, planning, scheduling, and cost billing for engineering programs with an accent on document control and financial monitoring. Focus on managing project records in Deltek Vantagepoint, coordinating client invoicing, and ensuring compliance with project budget and reporting standards.

Location: New York, NY (On-site). Must be a US Citizen or Legal Permanent Resident

Salary: $65,000–$75,000 per year

Company

Employee-owned engineering and professional services firm focused on sustainable infrastructure and high-impact design for various industries.

What you will do

• Manage project setup, data entry, and organization of job folders within Deltek Vantagepoint.
• Prepare and distribute client invoice packages and verify subcontractor billing accuracy.
• Coordinate project documentation, MWBE outreach, and maintain compliance records.
• Monitor project budgets, analyze costs versus revenue, and manage accounts receivable aging.
• Review employee timesheets for compliance and manage fee allocations for consultants.

Requirements

• Associates Degree (AA) in Business, Finance, or a related business trade.
• High proficiency in MS Office, Adobe Acrobat, and professional email platforms.
• Must be a US Citizen or Legal Permanent Resident.

Nice to have

• Experience with Deltek VP or Viewpoint.
• Familiarity with Salesforce or similar ERP and billing portals.

Culture & Benefits

• Employee-owned firm with a people-first approach to problem solving.
• Comprehensive U.S. based benefits package including medical, dental, and vision insurance.
• 401(k) retirement plan with company match.
• Paid time off, company holidays, and wellness programs.
• Support for professional development.