Bid Management Assistant

TL;DR

Bid Management Assistant: Streamline the bid lifecycle from initial market reviews to final submission with an accent on administrative coordination, RFI responses, and tailored customer demonstrations. Focus on cross-functional collaboration, translating technical specifications into actionable bid content, and ensuring data-driven accuracy and compliance.

Location: Hybrid in Stockholm, Sweden (must be already based in Sweden or have existing work authorization for Sweden).

Company

Fast-growing technology company revolutionizing public procurement by connecting buyers and suppliers.

What you will do

• Manage administrative workflow of bid activities, ensuring organized documentation, met deadlines, and aligned stakeholders.
• Prepare and draft responses for RFIs and market reviews, articulating value proposition.
• Deliver tailored product demonstrations based on customer requirements.
• Bridge sales, product, and technical teams to translate requests into bid content.
• Maintain data integrity and compliance in all bid documents.

Requirements

• Proficiency in Norwegian and/or Swedish required for regional tenders and local communication.
• Fluency in English (written and spoken) essential for collaboration and documentation.
• Proven experience in bid or tender management.
• Good understanding of tender management processes.
• Interest in technology and ability to learn and demonstrate software solutions.
• Ability to execute at pace in a fast-moving environment.

Nice to have

• Training in Bid Management or Project Management background.
• Self-starter mentality to identify gaps and take initiative.
• Interest in public sector challenges and regulations.

Culture & Benefits

• Dynamic, international team with focus on growth, trust, and collaboration.
• Hybrid work supporting work-life balance (min. 3 days onsite).
• Health and insurance plans, pension, paid parental leave (varies by country).
• Social events and competitive salary packages.