VIP Lunch Ambassador (Event Coordinator) - Temp 1 Jul 2026 to 30 Sep 2026

TL;DR

VIP Lunch Ambassador (Event Coordinator): Managing end-to-end planning, guest invitations and engagement, communications, and on-site execution of invite-only VIP Luncheons for Tech Week Singapore 2026 with an accent on cold-calling, sponsor relations, and logistics. Focus on building relationships, meeting KPIs, and ensuring premium experiences for VIPs and sponsors.

Location: Fully on-site at Tanjong Pagar office in Singapore and MBS on 29-30 Sep 2026.

Salary: SGD 2,500 per month

Company

hirify.global runs over 80 market-leading business exhibitions in learning, healthcare, technology, and veterinary sectors across Asia, UK, Europe, and USA, including Tech Week Singapore.

What you will do

• Manage VIP guest invitations through daily outreach via calls and personalised emails to confirm attendance for approx. 40 guests per lunch.
• Build relationships with VIP Lunch Sponsors and internal stakeholders for planning and production.
• Maintain backup list of qualified guests to ensure full tables and premium experience.
• Handle smooth communication with all stakeholders before, during, and after the event.
• Report daily/weekly updates and meet/exceed KPIs to drive results.
• Coordinate logistical requirements including AV, furniture, guest lists, and briefing materials.

Requirements

• Experience in events, hospitality, or high-level guest-facing roles.
• Comfortable on the phone with excellent cold-calling skills and fearless attitude towards rejection.
• Professional written and verbal communication skills to build rapport.
• Good attention to detail and organisation in fast-paced environment.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Self-driven with positive energy.

Culture & Benefits

• Diversity and inclusion focused environment encouraging collaboration and innovation.
• Equal opportunity employer considering applicants on merit.
• Award-winning teams with exciting growth plans.