Program Coordinator (Project Management)

TL;DR

Program Coordinator (Project Management): Managing the grant reimbursement process and budget tracking for the Our Driving Concern employer traffic safety program in Florida with an accent on compliance, financial reporting, and stakeholder coordination. Focus on executing grant deliverables, reconciling budget expenditures, and improving standard operating procedures for program scalability.

Location: Remote (Must be based in the USA)

Salary: $18 to $25 per hour

Company

America’s leading nonprofit safety advocate focusing on eliminating the leading causes of preventable injuries and deaths through research, education, and advocacy.

What you will do

• Own the monthly grant reimbursement process, including preparation, validation, and submission of claims in compliance with the Florida Department of Transportation.
• Monitor, reconcile, and track program budgets and expenditures, contributing to annual grant applications and forecasting.
• Analyze program data to evaluate performance, ensure alignment with grant deliverables, and resolve discrepancies.
• Develop and improve program materials, internal documentation, and standard operating procedures to ensure scalability.
• Execute program communications, including newsletters, social media, and outreach materials.
• Coordinate across employers, trainers, state highway safety partners, and internal shared services to ensure effective program delivery.

Requirements

• Bachelor’s degree and at least 2 years of experience in grants, financials, safety promotion, or community education (or 4 years of relevant experience in lieu of a degree).
• Strong project and operations management skills with the ability to handle multiple deadlines with high accuracy.
• Experience with budgets, financial tracking, and the ability to reconcile data across multiple systems.
• Advanced proficiency in Microsoft Excel and the broader Microsoft Office Suite.
• Experience working in remote or distributed teams using collaboration tools like Teams and Zoom.
• Must be eligible to work in the United States.

Nice to have

• Experience working with government, nonprofit, or grant-funded programs.

Culture & Benefits

• Flexible work arrangements in a fully remote environment.
• At least 20 PTO days accrued in the first year and 11 paid holidays.
• Comprehensive medical, dental, vision, and life insurance plans.
• 403(b) & Roth 403(b) retirement plans with an employer match up to 6%.
• Reimbursable training opportunities and a "Dress for your day" policy.

Hiring process

• Initial assessment to showcase drive and suitability for the role.
• First interview focused on skills and team fit.
• Second interview involving a deeper dive into professional background and potential contributions.