Drive to Zero Project Coordinator

TL;DR

Drive to Zero Project Coordinator: Coordinate international events, networks, and project timelines for global zero-emission transportation initiatives with an accent on event planning, stakeholder outreach, and logistics. Focus on tracking deadlines, facilitating team check-ins, and maintaining organized documentation for effective execution and accountability.

Remote, Mexico City

$40,000 - $47,000 a year

Company

hirify.global is a mission-driven industry organization focused on transportation decarbonization and clean air for all.

What you will do

• Track deadlines, submit materials, and coordinate timelines for global and regional events like COP, CEM, ITF, and virtual Global MOU meetings.
• Coordinate internal team participation, briefing materials, debriefs, and outreach to event sponsors.
• Monitor project timelines, follow up on tasks, invite panelists, and facilitate internal tracking and check-ins.
• Arrange travel logistics for Senior Director and representatives at international events.
• Support meeting scheduling, agenda development, note-taking, and external partner engagements.
• Organize and maintain records, documentation, presentations, and reports across platforms.

Requirements

• Minimum of 3-5 years of professional experience.
• Bachelor’s degree.
• Strong project, organizational, and time management skills to handle multiple priorities.
• Excellent communication and interpersonal skills for engaging high-level stakeholders.
• Detail-oriented with ability to track deadlines and maintain organized records.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, SharePoint, Teams, Planner), videoconferencing (Zoom, Teams), and project tools (Monday, Planner).
• Experience with event coordination, international partnerships, or stakeholder engagement.

Nice to have

• Fluency in Spanish or French.
• Prior experience in policy, sustainability, or international collaboration.
• Experience incorporating AI tools for workflow optimization.
• Experience in multicultural, multilingual settings.

Culture & Benefits

• 100% company-paid comprehensive health benefits for Medical, Dental, Vision, Short Term Disability, Long Term Disability, and Life Insurance.
• Retirement plan with generous company contributions and FSA for Health and Dependent Care.
• 3 weeks of vacation in first year, 11 paid company holidays, paid sick time, and paid family leave.
• Inclusive environment focused on merit-based decisions and employee development.