Workplace Manager (FTC 12 months)

TL;DR

Workplace Manager: Manage office operations including employee onboarding, reception duties, vendor relations, communal spaces, and events in a high-growth SaaS scale-up revolutionizing public transit with an accent on fostering inclusive company culture and health & safety compliance. Focus on serving as the primary point of contact for employees and guests, organizing appreciation initiatives, and collaborating on team gatherings.

Location: Office-based, 5 days per week in San Sebastian office, Spain

Company

hirify.global is a unicorn SaaS platform using AI, ML, and optimization to revolutionize public transportation planning and operations in over 7,000 cities worldwide.

What you will do

• Serve as the first point of contact for employees, supporting onboarding processes like security cards, health & safety, and Slack channel access.
• Handle reception duties, ensuring guests are received, identified, and directed appropriately.
• Manage internal and external partners including property management, suppliers, and service providers.
• Oversee communal spaces, order management for snacks, drinks, office supplies, and company swag.
• Collaborate on company culture initiatives focused on humility, inclusion, and belonging, including birthdays and anniversaries.
• Plan and organize happy hours, gatherings, events, meetings, and off-sites with cross-functional teams and local leadership.
• Lead on health and safety topics as the point of contact.

Requirements

• Proven experience as an office/workplace manager or equivalent in a fast-growing company
• Comfortable being present in the office 5 days each week due to on-site client meetings and regular team presence
• Fluency in English and Spanish (other European languages a strong plus)
• Reliability and discretion when handling sensitive information
• Strong communication and relationship-building skills
• Excellent computer skills with high proficiency in Microsoft Office or equivalent
• High performer who thrives in a fast-paced environment, collaborative, humble, and problem-solving oriented

Culture & Benefits

• Collaborative and inclusive team environment in a high-growth scale-up with global offices and 350+ employees.
• Culture centered on innovation, determination, impact, humility, inclusion, and belonging.
• Equal opportunity employer committed to accessibility and accommodations in the hiring process.

Hiring process

• Initial screening with Hiring Manager (30 mins)
• Panel interview with Hiring Manager, Senior Workplace Manager, and HRBP (45 mins)
• Call with on-site San Sebastian office team member
• References
• Offer