Workplace Experience Specialist

TL;DR

Workplace Experience Specialist (Administration): Managing front office operations and facility maintenance for the Barcelona office with an accent on visitor experience and office functionality. Focus on coordinating onsite projects, hosting internal events, and ensuring compliance with health and safety regulations.

Location: Hybrid (Barcelona, Spain)

Company

hirify.global is the global leader in legal AI technology, empowering legal professionals and law firms to work smarter, faster, and more securely.

What you will do

• Manage front office and reception, including visitor access systems, mail management, and shipping/receiving.
• Maintain office spaces to ensure they are well-stocked, clean, and welcoming.
• Conduct regular facility inspections and coordinate repairs for mechanical, electrical, and structural systems.
• Plan and host internal and external events, such as company meetings, mixers, and holiday parties.
• Manage vendor relationships for F&B, socials, and office supplies.
• Oversee physical security, managing site access badges and collaborating with IT/Security teams.

Requirements

• Experience in front office management, reception, and visitor coordination.
• Ability to identify facility deficiencies and coordinate necessary repairs.
• Proven experience in planning and executing corporate events and team socials.
• Knowledge of maintaining workplace policies in compliance with local and federal regulations.
• Must be based in Barcelona, Spain to support the hybrid work environment.

Culture & Benefits

• Flexible hybrid work environment with intentional in-person gatherings.
• Top-tier medical and dental coverage starting from Day 1.
• 23 days of Paid Time Off, plus company observed holidays and a summer schedule.
• Professional development and growth opportunities.
• Pet-friendly workspace in the Barcelona office.
• Company events and social-impact programs.