Site Assistant & Administration

TL;DR

Site Assistant & Administration: Ensuring the smooth day-to-day operation of the Madrid office with an accent on administrative, facilities, and operational support. Focus on managing front-desk operations, coordinating vendor services, and supporting internal teams through ERP systems like SAP and Ariba.

Location: Must be based in Madrid, Spain (On-site)

Company

hirify.global is a global leader in crop protection solutions, committed to innovation and sustainability with a workforce of 6,500 employees worldwide.

What you will do

• Manage front desk operations, including visitor reception, switchboard calls, and mail handling.
• Oversee daily office maintenance, repairs, and coordination with building management and external vendors.
• Maintain office supplies, kitchen consumables, and ensure shared spaces remain organized.
• Support Accounts Payable processes by creating Purchase Requisitions and Orders in SAP S/4 and Ariba.
• Coordinate vendor onboarding, due diligence, and invoice processing in collaboration with Finance.
• Provide logistical and administrative support to Marketing and Sales teams for events and travel.

Requirements

• University degree in Business Administration, Office Management, or a related field.
• Previous experience in office administration or facilities coordination, preferably in a multinational environment.
• Hands-on experience with ERP and procurement systems, specifically SAP S/4 and Ariba Guided Buying.
• Strong proficiency in Microsoft Office tools for reporting and documentation.
• Fluency in Spanish and good working knowledge of English (written and spoken) are required.
• Solid understanding of finance processes, including invoices and vendor management.

Culture & Benefits

• Opportunity to work in a global, diverse, and collaborative environment.
• Professional development within a leading multinational corporation.
• Exposure to various business functions including Finance, HR, Marketing, and Sales.