Workplace Services Coordinator

TL;DR

Workplace Services Coordinator (Facilities/Administration): Managing daily office operations, vendor relations, and onsite hospitality for a global cybersecurity leader with an accent on facility maintenance, event coordination, and cross-functional support. Focus on ensuring a productive, safe, and welcoming environment for employees and visitors in the Barcelona office.

Location: Must be based in Barcelona, Spain (Onsite 5 days per week)

Company

hirify.global is a global leader in cybersecurity, providing an AI-native platform to stop breaches and protect modern organizations.

What you will do

• Serve as the primary point of contact for office visitors and manage reception area operations.
• Coordinate onsite events, meetings, and conference room scheduling, including catering and AV/IT setup.
• Partner with IT, HR, and EA teams to support onboarding, recruiting events, and leadership functions.
• Administer back-of-house facilities operations, including vendor management and maintenance of office equipment.
• Maintain office inventory, supplies, and mail services while ensuring compliance with safety and security procedures.
• Assist leadership with OpEx budgeting, expense forecasting, and monthly reporting.

Requirements

• Minimum 5 years of professional experience in a corporate environment.
• Fluent in both speaking and writing Spanish and English.
• Must be able to work onsite in Barcelona 5 days per week.
• Experience in Facilities Management, Office Services, or hospitality front-of-house.
• Strong working knowledge of Microsoft Office Suite and basic understanding of AV conferencing systems.
• Ability to handle confidential information with discretion and maintain high integrity.

Nice to have

• Prior experience in the technology sector.
• Basic knowledge of or experience in cybersecurity.
• Understanding of local building, fire codes, and EHS standards.

Culture & Benefits

• Market-leading compensation and equity awards.
• Comprehensive physical and mental wellness programs.
• Competitive vacation and holiday policies.
• Paid parental and adoption leaves.
• Professional development opportunities and vibrant office culture.